Executive Assistant

Altamonte Springs, FL | Part Time

Post Date: 05/11/2018 Job ID: 0034 Industry: Medical Branch: Orlando, FL Pay Rate: $15-$18 hourly

Job Description

AtWork Personnel Services is currently looking for a part time executive assistant. This position has an opportunity to become full time for the right person. Please apply today for immediate consideration.

Duties:

• Manages calendar for Leader(s), scheduling meetings and appointments, and coordinates travel arrangements including lodging, air/land, transportation, event registration, etc.

• Answers/screens incoming calls, taking messages and routing calls as appropriate. Retrieves voice messages as requested. Greets and assists visitors. Professionally represents Leader(s) in all communications and as requested at meetings, events, etc. Communicates effectively and appropriately based on visitor needs and age level.

• Provides administrative and secretarial support including opening and disbursing Leader’s incoming/outgoing mail; completing correspondence duties including composing and editing letters, memos and other correspondence; preparing expense reports, PAVs, and supply orders; preparing and updating presentations, spreadsheets, etc.; maintaining files and records, equipment, etc.

• Schedules and organizes meetings and events, both on- and off-site; orders provisions as appropriate, prepares agendas and takes/transcribes meeting minutes, distributing as appropriate.

• May assist with budget tracking, contracts, etc.

• May serve as committee member and/or lead/supervise various work teams including other administrative staff.

• May maintain division/department policies/procedures, contracts, etc.

• Will support Leader(s) administratively with special requests including research, projects, and other miscellaneous duties.

Requirements:

KNOWLEDGE AND SKILLS REQUIRED:
• Communicate and interact effectively and professionally with diverse populations, individually or as a team member, both in verbal and written communications
• Excellent computer skills in word processing, spreadsheets, and databases, using programs such as Microsoft Outlook, Word, PowerPoint, Excel, Access, etc.
• Maintain confidentiality, use discretion, and adhere to all corporate, legal, and regulatory guidelines, i.e. HIPAA
• Self-motivated, with flexibility to multitask and prioritize in a stressful, fast-paced environment
• Resolve issues with minimal direction or guidance, as well as work independently and as a team member
• Professional attitude and conduct
• Effectively utilize office equipment including fax, copier, printer, scanner, etc.
• Meet ever-changing and multiple deadlines, managing day-to-day workflow
• Detail-oriented, with strong proofreading and editing skills

KNOWLEDGE AND SKILLS PREFERRED:
• Basic accounting, legal and/or contract administration knowledge
• AHS Sunport system

EDUCATION AND EXPERIENCE REQUIRED:
• Two to four years minimum experience as an administrative or executive assistant, secretary, or other higher level administrative/office support role

EDUCATION AND EXPERIENCE PREFERRED:
• Associate’s degree in secretarial sciences or business, and two years executive office/secretarial work experience
• Event planning/coordination experience

LICENSURE, CERTIFICATION, OR REGISTRATION PREFERRED:
• Certified Administrative Professional (CAP)


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