A/P Accountant

Indian Wells, CA 92210

Posted: 09/17/2019 Job Number: CRHPT020PD Pay Rate: $50,000 - $60,000 Branch: PALM DESERT, CA Division:
Accounts Payable Specialist works closely with the Accounts Payable Manager, assists other accounting staff members, and responds to other departments' accounts payable questions. The A/P Specialist makes sure all bills are properly received and entered into the accounting software, checked for accuracy, and are paid when due. Keeps records organized and available for auditors at audit/tax time.
Essential Duties & Responsibilities:
• Assemble, review and verify bills and check requests
• Flag and clarify any unusual or questionable bill items or prices
• Sort, code, and match bills
• Set up vendors
• Enter and upload bills into system
• Process expense reports
• Prepare and process electronic transfers and payments
• Prepare and perform check runs
• Post transactions to journals, ledgers and other records
• Reconcile accounts payable and bank transactions
• Prepare analysis of accounts
• Monitor vendor accounts to ensure payments are up to date
• Research and resolve bill discrepancies and issues
• Maintain vendor files and timely filings of paperwork
• Produce monthly reports
• Assist with month-end closing
• Provide supporting documentation for audits and work with auditors
• Provide support to budget managers
• Maintain accurate historical records
• Maintain confidentiality of organizational information
Education and Experience:
• Knowledge of accounts payable and chart of accounts
• Knowledge of general accounting procedures
• Knowledge of relevant accounting software (such as Sage, NetSuite, Quickbooks, or similar)
• Intermediate to advanced user of MS Office (especially MS Excel)
• Proficient in data entry and management
• Experience with Federal and state forms 1099, 1042, W9, W8Ben
• 3 – 5 years accounts payable or general accounting experience
• Minimum 2 years accounting higher education
Math Ability:
• Ability to apply concepts of basic math and algebra
• Ability to calculate figures such as discounts, interest, commissions, percentages

Jessica Garcia

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