AP/AR Specialist

Roseville, CA 95661

Posted: 04/15/2019 Employment Type: Direct Hire Industry: Accounting Pay Rate: 20.00 - 23.00 Branch: Roseville, CA Division: Professional
  • Process Accounts Payable and Accounts Receivable
  • Maintain proper documentation and balanced records
  • Design/upgrade/implement Accounts Payable/Receivable checklists, procedures and manuals as needed
  • Recommend changes in Payable, Receivable, and Accounting procedures to the Business Manager and implement approved changes
  • Effectively support and communicate with the various departments and staff members in the office
  • Handle customer complaints and inquiries related to Accounts Payable, Accounts Receivable, and Accounting.
  • Ensure a safe and orderly work environment for all employees
  • Assist in Daily, Month End, and Fiscal Year End Accounting Schedules, Reports, and closings
  • Assist with special accounting projects and other tasks as assigned


Accounts Payable:

  • Process Accounts Payable with daily check runs
  • Process EFT and wire transactions
  • Create and maintain vendor files
  • Review, verify, and code invoices and check requests
  • Monitor accounts to ensure payments are up to date
  • Research and resolve invoice discrepancies and issues
  • Correspond with vendors and respond to inquiries
  • Responsible for 1099 reporting
  • Maintain Accounts Payable and W9 records
  • Reconcile Cash and trade payables accounts
  • Reconcile Loan Amortizations
  • Post transactions to journals, ledgers and other records
  • Audit Accounts Payable transactions
  • Maintain office equipment schedules and files
  • Manage and order office supplies

Accounts Receivable:

  • Process accounts receivable credit card, cash, ACH, and Wire payments
  • Prepare daily bank deposits and process adjustments
  • Generate and send out monthly billing invoices and late notices
  • Process NSF transactions
  • Minimum of 3-5 years Accounting experience
  • Ability to deal sensitively with confidential materials
  • High degree of accuracy and detail required
  • High competency with accounting software and MS Outlook, Excel, and Word
  • Strong communication, analytical & organizational skills
  • Must be able to multi-task in a fast-paced environment
  • Ability to establish priorities, handle and resolve problems, and meet deadlines
  • Willingness to learn new and changing processes
  • Must have good interpersonal skills and a strong work ethic
  • Must be a business professional and enjoy working in a team environment

Cathy Debney

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