Administrative Assistant/Events Coordinator

Houston, TX 77004

Posted: 08/06/2019 Employment Type: Full Time Direct Hire Industry: ADMINISTRATIVE ASSISTANT Job Number: HW-0021 Branch: Houston, TX Division: Professional

RESPONSIBILITES:

  • Serves as first point of contact (phone and email) for all facility scheduling inquiries.
  • Routes inquiries to the appropriate team member for follow-up or enters/updates requests when appropriate.
  • Assists with the monthly billing process, including preparation of monthly invoices for outside groups.
  • Prepare purchase orders for the Events Department.
  • Tracks and records incoming payments.
  • Codes invoices to proper categories.
  • Assists in the administration of the events database software – EMS – including training new users, setting up ad hoc reports
  • Tracks & places orders
  • Maintains relationship with coffee and beverage suppliers, vending supplier and other key hospitality vendors for the Events team.
  • Coordinates event needs for Presbyterian School, KDO and Staff, including placing orders for catering, linens, audio/visual, directing set-ups and assisting with special request.
  • Attends event and troubleshoots issues with client and vendors.

REQUIREMENTS:

Must be fluently Bilingual in English & Spanish

Great customer service

Detail orientated

Proficient in EMS database

Must be comfortable in a Presbyterian Private School setting

 

To start the interview process, please apply online at www.atwork.com/houstonwest

Must be fluently Bilingual in English & Spanish

Great customer service

Detail orientated

Proficient in EMS database

Must be comfortable in a Presbyterian Private School setting

To start the interview process, please apply online at www.atwork.com/houstonwest 

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