Office Manager/Admin

Palm Desert, CA 92260

Posted: 08/02/2019 Employment Type: Full Time Job Number: CRH1018AW080219 Pay Rate: $20-22/hr Branch: Division:
Leading cannabis industry distributor looking for an admin/office manager. As business grows, so does the need to hire reliable and competent team members to take on responsibilities associated with the specific functions of the organization. Responsible for accounting, AR/AP, inventory management, regulatory compliance and other general office functions. This role will be focused on Accounting and Inventory Management; HR assistance will be a secondary role. The position is full time, located at our facility in the Coachella Valley. Applicants must have 3+ years related experience with the following functions to be considered. Please provide a resume, cover letter and a minimum of three professional references.
Accountant - Overview
• Salary: Based on experience
• Full time 40 hours a week
• Three-month probation period
• Eligible for health insurance at end of probation period
• Review after six months at which time position may be eligible for a raise
Job Description and Qualifications
• Complete company's daily accounting functions utilizing Quickbooks Online (QBO) by recording accounting entries in QBO
• Process billings to customers and bills from vendors
• Cash flow management including receiving cash payments, completing cash logs and preparing deposits
• Running reports, including sales, expense and inventory reports in QBO and other systems, as applicable
• Accounts receivables – managing collections using A/R aging report and building relationships with customers
• Accounts Payable – manage vendor payments using A/P aging report and building relationships with vendors
• Record payroll entries per company process
• Work closely with company's independent Financial Accountant
• Manage inventory on daily/weekly/monthly basis utilizing inventory management system
• Complete inventory reconciliation from physical count compared to inventory in QBO for review by Financial Accountant by the third business day of each month
• Other duties as assigned
Human Resources
• Manage the payroll process
• Input hours into payroll software and export payroll expenses from payroll software into QBO
• On-board new hires, including processing all personnel employee paperwork
• Benefit administration
• Calculation of sales commission and bonuses
• Maintain all HR policies including creating policies when needed
Inventory Management
• Work with sales team to manage product order flow and restocking requirements
• Schedule deliveries/money collection with logistics team
• Manage orders in inventory management system to ensure inventory is accounted for properly; review invoice flow, and product cost relieving in QBO
Regulatory Compliance
• Work with operations team in managing the application and licensing process
• Oversee and manage compliance regulations
• Assist management in completing all required compliance returns/forms, e.G. Sales/use tax, per the state or federal deadlines; use Financial Accountant as additional resource
• Maintain all technology systems for the office, including but not limited to: inventory management system, Google suite and payroll software
• Assist in implementation of new inventory management system
• Accounting experience required
• BS/BA in Accounting and/or Finance degree is preferred
• Minimum 3+ years relevant work experience with references is required
• Experience with QuickBooks is required
• Technology savvy accountant who enjoys the details and understands how systems work
• Comfortable working in team environment
• Ability to handle a fast-paced, demanding environment while multitasking and prioritizing tasks to meet assigned deadlines
• Possess a positive attitude
• Excellent analytical and organizational skills
• Strong knowledge of Microsoft Office (Word, Excel, Outlook)
• Effective communication skills

Alicia Wilkins

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